Activity Tracking

Activity Tracking 2020-2021 Fraternal Year

Brothers, to see your forms that you have submitted, please log into the Indiana K of C Activity Database.  The link is: www.indianakofc.org/tracker 

You must have your state email set up and active to log onto the activity tracker.  The username for the site is your council email address and your password is the same password to your email account.

If you file your report online, copies will automatically be generated to the appropriate offices that traditionally get a copy.  If filing a report online is not an option, you must download a PDF copy of the form, fill it out, and then email it to the appropriate parties.  This is normally the state program director, the state director of the category the program belongs to (i.e., faith activity, send a copy to the state faith director, etc.), your district deputy, your council program director, your council email account (for council recordkeeping) and also to the supreme office (This email address is being protected from spambots. You need JavaScript enabled to view it.).  

I will have a list of the most updated report submissions, requirements needed for categories, etc., on this website on this page.  You will be able to determine how your council is progressing through the fraternal year.  I will submit them to our IT administrator towards the end of each month and he will post them here.

If I do not have a report, PLEASE MAKE SURE YOU RETAIN REPORTS FOR YOUR OWN RECORDS.  That way, if I make a mistake and do not log something in, you have a backup.  All DD’s when submitting their checklists should send them to me.  All state directors, when receiving a report, please let me know if the activities are generic or featured programs so I can give the appropriate credit points needed.

If you have any questions, please do not hesitate to ask me.

David C. Negrete, FDD, PGK

State Program Director

Knights of Columbus – Indiana State Council 

8344 Blaine Place

Crown Point, IN 46307-9665

Mobile: (219) 776-3625

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. 

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The Activity Database system works as follows:  See Activity Database Instructions

  1. The council enters activity information online,
  2. The system completes Fraternal Programs Report Form 10784 and sends it to Supreme,
  3. The Council, DD, and State Directors get an e-mail with link to see the Form 10784 submitted, and
  4. Data collected is available to State Directors, DD and Councils.

The Council can see the activity data they’ve submitted and use it to complete Fraternal Survey Form 1728 in January, State Council Service Program Awards Entry Form STSP in February, and Columbian Award Application SP-7 in June.

A council might may not use this system and submit a Form 10784 directly to Supreme. The council should send their DD a copy of the Form 10784 if they choose to submit it directly. The accuracy and completeness of the data in the Activity Database system depends on the information the Council enters.

The State Program Director will have a list of the most updated district deputy reports posted monthly at the State website on this same page (www.indianakofc.org/programs/program-director/activity-tracking). You will be able to determine how your Council is progressing, addressing any concerns. The District Deputy should examine the reports and communicate with the Grand Knight of his councils.

 

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